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5 Meaningful Employee Appreciation Messages to Celebrate Your Team Members


One of the most iconic moments in early 2000s cinema was in Love, Actually when Mark (Andrew Lincoln) stands outside Juliet’s (Keira Knightley) door with handwritten signs to express how much he loves and appreciates her. While a little over the top, this memorable scene proves the idea that notes can be a great way to show your appreciation for someone who matters to you. Now we’re not saying you need a boombox or a giant handwritten bristol board, but leaving thank you notes for your team members can be a simple yet great way to show your appreciation. But how do you find the right words to perfectly convey what you’re trying to say? Keep reading as we review what to include in a thank you note as well as 5 great ideas to help get you started!


How to Write a Great Employee Appreciation Note 

While it may seem like a simple task to write an employee appreciation message, sometimes it can be difficult to find the right tone. Here are some key tips to keep in mind to ensure that your message is impactful to your team. 


1) Make it sincere

Begin by clearly stating the purpose of your message - to thank the employee for their hard work and dedication.


2) Be specific

Specify what you are thanking them for. Whether it’s completing a big project or consistently meeting deadlines, by being specific you show your employees that you are noticing the various tasks that they are completing.


3) Personalize your message

Try to make your message personalized to the recipient by mentioning qualities or contributions that are unique to them. This level of detail will show your employees that you are noticing their best qualities and value their role in your team. 


Employee Appreciation Message Ideas


For consistent work: “Your consistent work and dedication have been crucial to our team’s success this quarter. Thank you for all of your hard work and commitment.” 


For team contributions: “Your ability to collaborate with the team is remarkable. We are incredibly fortunate to have you in team discussions. Thank you for your valuable contributions.” 


For leadership: “Your leadership has been invaluable in helping lead our team to reach our goals. Thank you for guiding us towards success.”


For a manager: “I wanted to take a moment to express my appreciation for your exceptional leadership. Your guidance has created a positive work environment for your colleagues. Thank you for being an inspiring leader.”


For a colleague: “I wanted to acknowledge the amazing teamwork you have shown these past few months. Your collective efforts make each workday more enjoyable and productive. Thank you for your dedication to our shared goals. 


At the end of the day, employee appreciation doesn't always have to be a big event and casual thank you notes can be just as meaningful. The key is to convey genuine gratitude that aligns with your company culture and your relationship with the employee. But not everyone is a natural born wordsmith and writing just the right message can be tough. Luckily, there are professionals available to you that are experts in crafting messages for your employees. Here at STEPS, we offer small business support services and can work with you to create meaningful and impactful employee appreciation messages to send to your team members. Learn more on our services page or reach out to us on our contact page.

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